Admissions Specialist
3.
4 Papillion, NE Papillion, NE Full-time Full-time $25.
53 an hour $25.
53 an hour 19 hours ago 19 hours ago 19 hours ago JOB OVERVIEW PREFERENCE WILL BE GIVEN TO CURRENT SARPY COUNTY EMPLOYEES JOB DESCRIPTION SUMMARY Under the close supervision and direction of the Operations Administrator, a Corrections Supervisor or designee, performs a variety of routine and skilled clerical and administrative tasks related to the admissions, bond, transfer and release processes for Sarpy adult inmates and provides support services to all law enforcement and judicial personnel to ensure efficient operations within the Corrections Center, requiring moderate responsibility and independent judgment.
Preference will be given to current eligible Sarpy County employees.
As an employee of Sarpy County, you receive regular pay for the services you provide at a rate of $25.
53 per hour.
In addition to your hourly wage, Sarpy County provides benefits, such as insurance and retirement, which are valued at up to $28,454.
55 per year.
SELECTION GUIDELINES Formal application, rating of education and experience, interview, reference checks, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job related tests or checks as may be required.
DISCLOSURE The job description is current as of the date signed.
Any omission of specific statements does not exclude them from the position if they are similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES KEY ACCOUNTABILITY ADMISSIONS DUTIES & RESPONSIBILITIES Duty Statements Receive inmate monies, verify amount, enter inmate's account, and secure cash.
Complete applicable admission relate-related logs, print documents, and assemble inmate folders.
Contact Communications and other agencies regarding admission information, and contact outside agencies for copies of warrants and bond information.
Provide admission photos to other agencies and the media.
Review NCIC criminal history to classify inmate for housing assignment, enter database and print appropriate paperwork.
Enter inmate data into phone software and obtain PIN number; and activate, deactivate, reactivate, or issue new PIN as necessary.
KEY ACCOUNTABILITY ADMINISTRATIVE DUTIES & RESPONSIBILITIES Duty Statements Utilize a variety of specialized software programs to accurately enter and retrieve information regarding inmates.
Records Management; file documents, breakdown folder, and scan files.
Enter personal, charge, initial medical, monetary, holds, no contact, and miscellaneous information, review documents for accuracy and completeness.
Conduct criminal history, wants and warrants checks on inmates; and verify court applications.
Contact County Attorney's Office for warrants received and log, contact the Child Support Division to obtain purge amount, contact Immigration and Naturalization Service (INS) for possible illegal residents, and contact Offutt Air Force Base (AFB) for military.
Fax copies of out-of-state warrants to Court Services Transport Division and the County Attorney's Office.
Prepare bond paperwork for inmates as necessary; and complete commitment paperwork and return to courts as necessary.
Perform quality control of fingerprint cards.
Enter charge information, reason for release, and miscellaneous information.
Conduct wants and warrants checks on inmates to be released.
Release money to inmates as necessary, and enter checks issued into software.
Complete all logs and paperwork pertaining to release.
Contact courts, medical unit, Corrections Supervisor, Pretrial Services, Victim Witness, and/or other agencies for release requirements and notifications.
Verify bond amount, agency, court date and time, and bond conditions, and complete paperwork.
Process trustees and early releases checking for outdate, holds, and charges; and discuss results with supervisor KEY ACCOUNTABILITY SUPPORT SERVICES TO LAW ENFORCEMENT AND JUDICIAL PERSONNEL Duty Statements Assist arresting officers regarding charges, warrants, National Crime Information Center (NCIC) history, driver abstracts, and statutes applicable to arrest information.
Prepare daily paperwork for court services unit.
KEY ACCOUNTABILITY CUSTOMER SERVICE DUTIES & RESPONSIBILITIES Duty Statements Promote a positive image of the Sarpy County Department of Corrections.
Respond to questions, and assist County employees, the public, other agencies, attorneys, and the media; provide notary services as necessary.
Direct inquires to appropriate party as needed.
Greet and process visitors to the facility, and issue locker keys to applicable visitors.
Collect bond money, update ledger/log/software, issue checks/receipts, complete applicable forms, and secure cash; maintain bond receipt books.
Complete monetary transactions for commissary orders and hair cut requests, issue checks, and record information.
KEY ACCOUNTABILITY MISCELLANEOUS Duty Statements Establish and maintain effective working relationships with clients, supervisors, peers, other County employees, law enforcement, attorneys, elected officials, other agencies, and the public.
Keep an incoming account of activities, squad calls, medical transfers, and weather warnings.
Monitor email, and sort mail daily.
Troubleshoot problems with computers, printers, copiers, and scanners; and arrange for equipment maintenance.
Review supply levels and receive supplies for medical.
Update and scan all applicable logs monthly.
Maintain possession of their facility key at all times.
Report to assigned worksite with regular, predictable, and consistent attendance Peripheral Duties Attend meetings and training sessions, as directed.
Perform other duties as assigned.
MINIMUM QUALIFICATIONS JOB FACTORS Minimum Education Level Required High School graduate or GED equivalent Minimum Experience Level 1-year bona fide work experience in a clerical -secretarial position; work experience in a correctional facility preferred.
1-year bona fide face-to-face customer service work experience Special Requirements Must obtain and maintain National Crime Information Center (NCIC) certification.
Must be eighteen (18) years of age or older at the time of employment.
Must be bondable.
Must successfully complete the Admission Specialist training program & probationary period.
Must be able to successfully pass an extensive criminal background check and other checks.
Supervision Received Incumbent reports to the Operations Administrator or a Corrections Supervisor Supervision Exercised N/A Scope of the Human Resources Impact of Position N/A Internal Contacts (Inside County) Daily and frequent contact with office personnel Frequent contact with other departments External Contacts (outside County) Frequent contact with law enforcement agencies and public PERFORMANCE STANDARDS Professionalism Ability to navigate and remain calm in stressful situations Ability to maintain the confidentiality of all communications, documents, and correspondence Ability to communicate effectively both oral and written.
Ability to demonstrate a professional demeanor in the workplace.
, Ability to maintain respectful relationships with other employees, management and the public.
Ability to be punctual and dress according to department dress code Teamwork & Working Relationships Ability to develop working relationships Ability to collaborate and work well with others Ability and willingness to share work related information Ability to actively help other team members when necessary and appropriate Communication Skill in providing exemplary customer service Effective communication skills dealing with individuals having diverse backgrounds Ability to understand and follow exact verbal and written instructions Ability to communicate effectively in English both verbally and in writing Ability to convey written and oral messages or information clearly to others Ability to engage in active listening Ability to pay attention to and develop the ability to read nonverbal communications Problem Solving/Decision Making Ability to address an issue and provide solutions Ability to be flexible and to think of creative solutions Research and analytical skills Ability to use good judgement, reason and make effective decisions Accountability Ability to take responsibility for one's actions Ability to work independently Time Management Ability to prioritize work and carry out assigned projects to completion Ability to meet deadlines Strong organizational and prioritization skills Ability to be flexible and to multi-task Technology Working knowledge of and ability to learn and use computers and software programs including, but not limited to, Microsoft Office suite (e.
g.
Excel, Word), Adobe Acrobat, and department-specific software Ability to learn and train others on departmental software programs Willingness to learn and to continually advance technology skills Ability to responsibly use appropriate technology for communications Ability to use technology equipment, i.
e.
computer, laptop, tablets, video conferencing, and other modern technology Other Working knowledge of current office practices and procedures including record keeping systems and computerized records maintenance Knowledge of and ability to comply with applicable laws, regulations, county policies, and departmental procedures affecting department activities Ability to type accurately and perform basic input, retrieval, and spreadsheet functions Ability to work flexible hours and overtime when needed Ability to perform cashier duties accurately Ability to perform tasks with attention to detail and a high degree of accuracy Ability to perform basic mathematical computations such as addition, subtraction, multiplication, and division Ability to operate standard office equipment, such as computer, specialized software, multi-line phone, printer, copier, scanner, fax, 10-key/calculator, law enforcement radio, and any other tools and equipment necessary to perform job duties PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.
While performing the duties of this job, the employee is frequently required to sit/remain stationary, and walk/move about and operate/manipulate equipment (e.
g.
, use hands to finger, handle, or feel objects, tools, or controls).
The employee is occasionally required to stand/be erect, walk/move about, position self (e.
g.
, bend, reach, kneel, stoop, crawl, and climb stairs) and reach.
The employee must occasionally lift, maneuver, or move up to 50 pounds.
Required sensory abilities include vision, hearing, and smell.
Visual abilities, correctable to normal ranges include close, distance, and color vision as well as depth perception and the ability to adjust focus.
Communication abilities include the ability to talk (e.
g.
.
verbal exchange / exchange information) and hear (e.
g.
exchange information accurately) within normal ranges.
Work is generally performed indoors in a 24/7 secure detention facility.
Work may be fast paced when dealing with multiple priorities and time constraints.
Work involves the potential for contact with or exposure to blood borne pathogens or other body fluids and infectious materials.
Work requires interaction with inmates and may be difficult or emotionally challenging when interacting with those who are irate.
The noise level in the work environment is typically quiet yet may become moderate to loud occasionally.
Work hours may include early mornings, evenings, weekends, on-call, and holidays.
Incumbents are subject to call twenty-four (24) hours a day, seven days a week in the event of a crisis.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Papillion, NE Papillion, NE Full-time Full-time $25.
53 an hour $25.
53 an hour 19 hours ago 19 hours ago 19 hours ago JOB OVERVIEW PREFERENCE WILL BE GIVEN TO CURRENT SARPY COUNTY EMPLOYEES JOB DESCRIPTION SUMMARY Under the close supervision and direction of the Operations Administrator, a Corrections Supervisor or designee, performs a variety of routine and skilled clerical and administrative tasks related to the admissions, bond, transfer and release processes for Sarpy adult inmates and provides support services to all law enforcement and judicial personnel to ensure efficient operations within the Corrections Center, requiring moderate responsibility and independent judgment.
Preference will be given to current eligible Sarpy County employees.
As an employee of Sarpy County, you receive regular pay for the services you provide at a rate of $25.
53 per hour.
In addition to your hourly wage, Sarpy County provides benefits, such as insurance and retirement, which are valued at up to $28,454.
55 per year.
SELECTION GUIDELINES Formal application, rating of education and experience, interview, reference checks, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job related tests or checks as may be required.
DISCLOSURE The job description is current as of the date signed.
Any omission of specific statements does not exclude them from the position if they are similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES KEY ACCOUNTABILITY ADMISSIONS DUTIES & RESPONSIBILITIES Duty Statements Receive inmate monies, verify amount, enter inmate's account, and secure cash.
Complete applicable admission relate-related logs, print documents, and assemble inmate folders.
Contact Communications and other agencies regarding admission information, and contact outside agencies for copies of warrants and bond information.
Provide admission photos to other agencies and the media.
Review NCIC criminal history to classify inmate for housing assignment, enter database and print appropriate paperwork.
Enter inmate data into phone software and obtain PIN number; and activate, deactivate, reactivate, or issue new PIN as necessary.
KEY ACCOUNTABILITY ADMINISTRATIVE DUTIES & RESPONSIBILITIES Duty Statements Utilize a variety of specialized software programs to accurately enter and retrieve information regarding inmates.
Records Management; file documents, breakdown folder, and scan files.
Enter personal, charge, initial medical, monetary, holds, no contact, and miscellaneous information, review documents for accuracy and completeness.
Conduct criminal history, wants and warrants checks on inmates; and verify court applications.
Contact County Attorney's Office for warrants received and log, contact the Child Support Division to obtain purge amount, contact Immigration and Naturalization Service (INS) for possible illegal residents, and contact Offutt Air Force Base (AFB) for military.
Fax copies of out-of-state warrants to Court Services Transport Division and the County Attorney's Office.
Prepare bond paperwork for inmates as necessary; and complete commitment paperwork and return to courts as necessary.
Perform quality control of fingerprint cards.
Enter charge information, reason for release, and miscellaneous information.
Conduct wants and warrants checks on inmates to be released.
Release money to inmates as necessary, and enter checks issued into software.
Complete all logs and paperwork pertaining to release.
Contact courts, medical unit, Corrections Supervisor, Pretrial Services, Victim Witness, and/or other agencies for release requirements and notifications.
Verify bond amount, agency, court date and time, and bond conditions, and complete paperwork.
Process trustees and early releases checking for outdate, holds, and charges; and discuss results with supervisor KEY ACCOUNTABILITY SUPPORT SERVICES TO LAW ENFORCEMENT AND JUDICIAL PERSONNEL Duty Statements Assist arresting officers regarding charges, warrants, National Crime Information Center (NCIC) history, driver abstracts, and statutes applicable to arrest information.
Prepare daily paperwork for court services unit.
KEY ACCOUNTABILITY CUSTOMER SERVICE DUTIES & RESPONSIBILITIES Duty Statements Promote a positive image of the Sarpy County Department of Corrections.
Respond to questions, and assist County employees, the public, other agencies, attorneys, and the media; provide notary services as necessary.
Direct inquires to appropriate party as needed.
Greet and process visitors to the facility, and issue locker keys to applicable visitors.
Collect bond money, update ledger/log/software, issue checks/receipts, complete applicable forms, and secure cash; maintain bond receipt books.
Complete monetary transactions for commissary orders and hair cut requests, issue checks, and record information.
KEY ACCOUNTABILITY MISCELLANEOUS Duty Statements Establish and maintain effective working relationships with clients, supervisors, peers, other County employees, law enforcement, attorneys, elected officials, other agencies, and the public.
Keep an incoming account of activities, squad calls, medical transfers, and weather warnings.
Monitor email, and sort mail daily.
Troubleshoot problems with computers, printers, copiers, and scanners; and arrange for equipment maintenance.
Review supply levels and receive supplies for medical.
Update and scan all applicable logs monthly.
Maintain possession of their facility key at all times.
Report to assigned worksite with regular, predictable, and consistent attendance Peripheral Duties Attend meetings and training sessions, as directed.
Perform other duties as assigned.
MINIMUM QUALIFICATIONS JOB FACTORS Minimum Education Level Required High School graduate or GED equivalent Minimum Experience Level 1-year bona fide work experience in a clerical -secretarial position; work experience in a correctional facility preferred.
1-year bona fide face-to-face customer service work experience Special Requirements Must obtain and maintain National Crime Information Center (NCIC) certification.
Must be eighteen (18) years of age or older at the time of employment.
Must be bondable.
Must successfully complete the Admission Specialist training program & probationary period.
Must be able to successfully pass an extensive criminal background check and other checks.
Supervision Received Incumbent reports to the Operations Administrator or a Corrections Supervisor Supervision Exercised N/A Scope of the Human Resources Impact of Position N/A Internal Contacts (Inside County) Daily and frequent contact with office personnel Frequent contact with other departments External Contacts (outside County) Frequent contact with law enforcement agencies and public PERFORMANCE STANDARDS Professionalism Ability to navigate and remain calm in stressful situations Ability to maintain the confidentiality of all communications, documents, and correspondence Ability to communicate effectively both oral and written.
Ability to demonstrate a professional demeanor in the workplace.
, Ability to maintain respectful relationships with other employees, management and the public.
Ability to be punctual and dress according to department dress code Teamwork & Working Relationships Ability to develop working relationships Ability to collaborate and work well with others Ability and willingness to share work related information Ability to actively help other team members when necessary and appropriate Communication Skill in providing exemplary customer service Effective communication skills dealing with individuals having diverse backgrounds Ability to understand and follow exact verbal and written instructions Ability to communicate effectively in English both verbally and in writing Ability to convey written and oral messages or information clearly to others Ability to engage in active listening Ability to pay attention to and develop the ability to read nonverbal communications Problem Solving/Decision Making Ability to address an issue and provide solutions Ability to be flexible and to think of creative solutions Research and analytical skills Ability to use good judgement, reason and make effective decisions Accountability Ability to take responsibility for one's actions Ability to work independently Time Management Ability to prioritize work and carry out assigned projects to completion Ability to meet deadlines Strong organizational and prioritization skills Ability to be flexible and to multi-task Technology Working knowledge of and ability to learn and use computers and software programs including, but not limited to, Microsoft Office suite (e.
g.
Excel, Word), Adobe Acrobat, and department-specific software Ability to learn and train others on departmental software programs Willingness to learn and to continually advance technology skills Ability to responsibly use appropriate technology for communications Ability to use technology equipment, i.
e.
computer, laptop, tablets, video conferencing, and other modern technology Other Working knowledge of current office practices and procedures including record keeping systems and computerized records maintenance Knowledge of and ability to comply with applicable laws, regulations, county policies, and departmental procedures affecting department activities Ability to type accurately and perform basic input, retrieval, and spreadsheet functions Ability to work flexible hours and overtime when needed Ability to perform cashier duties accurately Ability to perform tasks with attention to detail and a high degree of accuracy Ability to perform basic mathematical computations such as addition, subtraction, multiplication, and division Ability to operate standard office equipment, such as computer, specialized software, multi-line phone, printer, copier, scanner, fax, 10-key/calculator, law enforcement radio, and any other tools and equipment necessary to perform job duties PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.
While performing the duties of this job, the employee is frequently required to sit/remain stationary, and walk/move about and operate/manipulate equipment (e.
g.
, use hands to finger, handle, or feel objects, tools, or controls).
The employee is occasionally required to stand/be erect, walk/move about, position self (e.
g.
, bend, reach, kneel, stoop, crawl, and climb stairs) and reach.
The employee must occasionally lift, maneuver, or move up to 50 pounds.
Required sensory abilities include vision, hearing, and smell.
Visual abilities, correctable to normal ranges include close, distance, and color vision as well as depth perception and the ability to adjust focus.
Communication abilities include the ability to talk (e.
g.
.
verbal exchange / exchange information) and hear (e.
g.
exchange information accurately) within normal ranges.
Work is generally performed indoors in a 24/7 secure detention facility.
Work may be fast paced when dealing with multiple priorities and time constraints.
Work involves the potential for contact with or exposure to blood borne pathogens or other body fluids and infectious materials.
Work requires interaction with inmates and may be difficult or emotionally challenging when interacting with those who are irate.
The noise level in the work environment is typically quiet yet may become moderate to loud occasionally.
Work hours may include early mornings, evenings, weekends, on-call, and holidays.
Incumbents are subject to call twenty-four (24) hours a day, seven days a week in the event of a crisis.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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